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Viewing: Expenses and Travel

Last approved: Wed, 13 Dec 2023 17:25:17 GMT

Last edit: Wed, 13 Dec 2023 17:25:16 GMT

 
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Administrative
Expenses and Travel
110
November 22, 2023
November 22, 2023
November 2023
November 2028
Board of Governors
President
Operations Council
Financial Services

Policy

Does this policy have procedures?
Yes

Procedures

References and Resources

 
Term Description
Accommodation A room or building in which someone may live or stay temporarily, including but not limited to hotels, motels, hostels, and owner-direct home shares or vacation rentals.
Budget Officer An individual responsible for managing the budget within their area of responsibility.
Commercial Card (C-Card) A corporate credit card that allows authorized cardholders to pay for expenses and to utilize an online program management and reporting tool.
Employee An individual who is currently employed by VCC on a full-time, part-time, permanent, temporary, term, casual or contract basis.
Expenses Expenses include but are not limited to:
• Direct reimbursements to individuals
• Charges on College Commercial Cards
• Direct payments of invoices
Itemized Receipt A receipt provided by the vendor or supplier which itemizes the goods or services purchased, and indicates the date, the name of a facility, a description of all items, amount of taxes charged and a total. A credit card receipt is not considered an itemized receipt.
Regular Work Location The location where an employee performs their duties of employment. This includes all three VCC campus locations, or other off campus location where an employee will perform their duties for a significant length of time.
Senior College Official Members of the VCC Board of Governors, the President and CEO, Vice Presidents, Associate Vice Presidents and Executive Directors.
Signing Authority An individual who has been duly appointed with the authority to commit the College to any binding agreement. These include but are not limited to contracts, memorandums of understanding, licenses, letters of agreement, letters of intents and affiliation agreements.
VCC Policies Policy Number
Commercial Card 120
Signing and Spending Authority 114
International Travel Risk and Security 207
Provide links to all supporting documents. These may include links to Appendices, Forms, Guidelines, Handbooks, Standards or other departmental or College resources that support the implementation of this policy and/or procedures.
Are there appendices for this policy?
Yes
 
Are there associated forms?
Yes
 
Are there supporting internal documents?
No
 

Rationale and Additional Information

Does this change require an implementation plan?
No

ADMINISTRATIVE INFORMATION

FOR ADMINISTRATIVE PURPOSES ONLY. DO NOT EDIT. These fields are not required for governance approval.

Category 1: College Operations

 
Financial Management

Category 2: Employees

 
People Services

Category 3: Students

 

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