Any use of VCC facilities outside regularly scheduled academic activities requires a completed Department Event Form signed by senior management (see Appendix A). The department-driven events could include fundraisers, community events, or charity events in which VCC faculty, staff, or students participate as representatives of VCC (on or off campus).
VCC departments and relevant deans who wish to introduce product/service discount rates for employees and/or students must ensure the discount rate is approved by the Director of Finance. The discount rate must not result in a financial loss for VCC. Any discounted price must be greater than cost (refer to the Policy B.3.10 Establishing Discount Rates for VCC Employees and/or Students).
Misuse of College Supplies, Products, Services or Facilities should be reported in writing to the Vice President Administration & CFO. Upon receipt of a report of alleged misuse, the Vice President Administration & CFO will maintain and update a log of the report, ensure that the matter is reviewed promptly and properly, and ensure appropriate action is taken, if warranted. The Vice President will work with the Senior Management member within whose area of responsibility the matter falls.

Term	Description
Facilities	refers to any physical facilities or space owned by VCC.
Personal professional purposes:	refers to employment or business activities not associated with duties related to the College.
Products	refers to finished VCC products intended for public purchase or consumption (examples include, but are not limited to, food and baked goods).
Senior Management	refers to Dean/Director/Vice President/President.
Services	refers to VCC services intended for public consumption (examples include, but are not limited to, massages, manicures, pedicures, vehicle servicing, blood pressure monitoring, and dental care).
Supplies	refers to stocks of material, resources or tools (generally, though not always, purchased wholesale) that are used to generate services or finished products (examples include, but are not limited to, food supplies, hair supplies, spa supplies, dental supplies, and automotive tools).

Term

Description

Facilities

refers to any physical facilities or space owned by VCC.

Personal professional purposes:

refers to employment or business activities not associated with duties related to the College.

Products

refers to finished VCC products intended for public purchase or consumption (examples include, but are not limited to, food and baked goods).

Senior Management

refers to Dean/Director/Vice President/President.

Services

refers to VCC services intended for public consumption (examples include, but are not limited to, massages, manicures, pedicures, vehicle servicing, blood pressure monitoring, and dental care).

Supplies

refers to stocks of material, resources or tools (generally, though not always, purchased wholesale) that are used to generate services or finished products (examples include, but are not limited to, food supplies, hair supplies, spa supplies, dental supplies, and automotive tools).

VCC Policies	Policy Number
Establishing Discount Rates for VCC Employees and/or Students	113
Rental of College Facilities	140
Space Allocation and Room Booking	141
Standards of Employee Conduct & Conflict of Interest	202

VCC Policies

Policy Number

Establishing Discount Rates for VCC Employees and/or Students

113

Rental of College Facilities

140

Space Allocation and Room Booking

141

Standards of Employee Conduct & Conflict of Interest

202

History

Viewing: Use of College Supplies, Products, Services, and Facilities

Last approved: Fri, 24 Nov 2023 01:53:37 GMT

Last edit: Fri, 24 Nov 2023 01:53:35 GMT

Policy

Procedures

References and Resources

Rationale and Additional Information

ADMINISTRATIVE INFORMATION

Category 1: College Operations

Category 2: Employees

Category 3: Students