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Last approved: Fri, 24 Nov 2023 01:24:45 GMT

Last edit: Fri, 24 Nov 2023 01:24:44 GMT

 

Academic
Grading, Progression and Withdrawal
411
March 30, 2020
March 30, 2020
August 1, 2016
August 2021
Education Council
Vice President Academic & Applied Research
Education Policy Committee
Registrar's Office

Policy

Does this policy have procedures?
Yes

Procedures

References and Resources

 
Term Description
Aegrotat A course standing that allows a student credit for a course even though the course requirements have not been completed due to unforeseen circumstances. This standing is awarded only if the course instructor and the Dean agree, in consultation with the Registrar’s Office, that the student has demonstrated the capacity to deal with the course material satisfactorily, and that the student still meets the requirements of external regulatory bodies.
Banner The software system used at VCC to administer information on students, financial aid, finance, human resources and student advancement.
Course Outline The document that contains the essential features of a course, including course name, course number, a statement of course learning outcomes, grading system, and information regarding student evaluation methods.
Extenuating Circumstances These include unusual events or situations typically beyond a student’s control. Such circumstances may include, but are not limited to: a death in the student’s immediate family, an illness, or an accident. Students are expected to provide documentation in support of any request made on the basis of Extenuating Circumstances. Because requests can be made for a wide range of reasons, each request will be adjudicated by the appropriate decision maker on its own merits.
Grading Standard A measure of achievement in a course.
Mitigating Factors The factors that a Dean will take into account if an instructor does not submit final grades within the time period identified. Extenuating circumstances including but not limited to ill health, serious family emergency and bereavement will be taken into consideration.
Official Transcript The record of a student’s academic history. Transcripts are considered official when they are in an envelope sealed by the sending institution. The only exceptions are official translations and transcripts from institutions where retrieval is not possible.
Passing Grade The grade, most often based on a calculation of assignments, that reflects satisfactory completion of a course of study.
Program Content Guide (PCG) The document that contains the general description of a program of study, including program name, program purpose, a statement of program learning outcomes, admission requirements, grading system, information on the evaluation of student learning, and the credential received upon completion of the program.
Progression Committee A school-level committee that makes recommendations to the school Dean regarding student progression in their studies. The committee will have written Terms of Reference, and will typically include instructors from the school and members from service departments, such as Indigenous Education & Community Engagement, Counselling Services, Disabilities Services, or International Education.
Progression Grade • At a course level a progression grade is the grade required to progress to the next course
• At a program level a progression grade is the minimum level of achievement, across a prescribed course path, required for students to continue in the program. This does not preclude the possibility that a student may also be required to achieve a minimum grade in specific course(s).
Registration Area The following areas of the College are responsible for registering students into specific programs:
• Registrars’ Office (RO)
• Continuing Studies (CS)
• International Education (IE)
• School of Instructor Education (SIE)
Student Academic File A record held by the Registrar’s Office that contains a complete record of student academic matters at the college in accordance with prudent and acceptable standards within the field of academic records.
Temporary Grades Assigned for specific or Extenuating Circumstances, temporary grades are converted to a final grade according to the grading standard being used in the course. There is one type of temporary grade: Incomplete grade (‘I’).
VCC Policies Policy Number
Appeal of Final Grade 322
Appeal to Education Council on Educational Matters 321
Granting of Credentials 412
Records Management 520
Requirements for Student Attendance and Participation 326
Students with Disabilities 327
Provide links to all supporting documents. These may include links to Appendices, Forms, Guidelines, Handbooks, Standards or other departmental or College resources that support the implementation of this policy and/or procedures.
Are there appendices for this policy?
Yes
 
Are there associated forms?
Yes
 
Are there supporting internal documents?

 

Rationale and Additional Information

Does this change require an implementation plan?
No

ADMINISTRATIVE INFORMATION

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