To register in courses, a student must have completed the admission process for a course and/or program, or have received permission to register for courses where there is no formal admissions process, such as in Continuing Studies.
Students are responsible for:
1. the accuracy of their registration at VCC.
2. determining if their selected courses will meet requirements for graduation at VCC or transfer to another institution (if required to meet the student’s future educational goals).
3. paying all required fees by the published deadlines.
4. withdrawing from courses by published deadlines. If a student fails to do so, they are responsible for all outstanding fees and the resulting grade.
5. ensuring that the appropriate Registration Area has their current mailing and e-mail address and phone numbers on file at all times.
If pre-requisites are not met before the course start date, the student must withdraw from the course or may be withdrawn. The Registration Area must have proof of relevant course pre-requisites on file for each registered student.
Students registering as insert students must contact the Department Leader for their program. The Department Leader will forward in writing the appropriate information, including the courses the student is to be registered in, to the Registration Area. If a program has been discontinued or undergone revision, a returning student will need to apply to the revised version of the program prior to registration.
The following guidelines apply to individuals registering as Auditing Students:
1. A completed Audit Request Form must be approved by the Department and submitted to the Registrar’s Office at the time of registration.
  1. A student who has already registered in a course and wishes to switch to audit status must submit an approved Audit Request Form to the Registrar’s Office prior to the course start date.
2. A student cannot register as an auditor until two weeks prior to the course start date provided an empty seat is available.
3. A student can only register as an auditor once in a specific course. Exceptions may be made on an individual basis provided the student provides supporting documentation.
4. Audited courses will appear on a student’s transcript with a grade of R.
Students may occasionally wish to register in additional courses beyond what their program calls for within a given term. After consultation with the Department Leader and the Registration Area, students may be permitted to register in additional courses as an overload. The determination will be based on a student’s past academic performance to ensure they are reasonably assured of being successful.
Students who have not been registered in a course for a period of 12 consecutive months will have their academic status changed to “inactive”, and will need to contact the Registration Area to re-activate their account prior to registering for courses.

Term	Description
Admission	The formal process by which students are granted the opportunity to be considered a student at the College and would be eligible to register for courses. In order to be admitted, students are required to fulfill the requirements stipulated in the program they are applying to. This may include specific course completion and/or grade level completion, some with specific grades. In addition, some programs will require students to present documented evidence of having met specific requirements that may not be academic in nature but are salient to the program in which they are applying. For Continuing Studies courses, there may not necessarily be a formal admissions process and, as such, the process itself revolves around the submission of an application with required demographic data so that students can be entered into the student records system for the purposes of appropriate tracking. In such situations, students will be admitted, which serves institutional purposes of allowing the College to ensure good record keeping and this will allow the student to register for a particular course in question.
Auditing Student	A student who is approved to audit a course will attend classes and may participate in class discussions, but will not write exams, submit assignments or receive a grade or credit for the course.
Insert Student	A student who has previously completed a portion of a VCC program and has returned to complete remaining courses in that program.
Pre-requisite	A required course that a student must have taken to ensure that they have the level of understanding and competency in order to successfully complete the course which they are registering in.
Registered Student	A person who has been recorded within the Banner Student Information System as having been placed in a seat in a full-time or part-time credit or non-credit course offered by VCC.
Registration Area	The following areas of the College are responsible for registering students into specific programs: • Registrars’ Office (RO) • Continuing Studies (CS) • International Education (IE) • School of Instructor Education (SIE)

Term

Description

Admission

The formal process by which students are granted the opportunity to be considered a student at the College and would be eligible to register for courses. In order to be admitted, students are required to fulfill the requirements stipulated in the program they are applying to. This may include specific course completion and/or grade level completion, some with specific grades. In addition, some programs will require students to present documented evidence of having met specific requirements that may not be academic in nature but are salient to the program in which they are applying. For Continuing Studies courses, there may not necessarily be a formal admissions process and, as such, the process itself revolves around the submission of an application with required demographic data so that students can be entered into the student records system for the purposes of appropriate tracking. In such situations, students will be admitted, which serves institutional purposes of allowing the College to ensure good record keeping and this will allow the student to register for a particular course in question.

Auditing Student

A student who is approved to audit a course will attend classes and may participate in class discussions, but will not write exams, submit assignments or receive a grade or credit for the course.

Insert Student

A student who has previously completed a portion of a VCC program and has returned to complete remaining courses in that program.

Pre-requisite

A required course that a student must have taken to ensure that they have the level of understanding and competency in order to successfully complete the course which they are registering in.

Registered Student

A person who has been recorded within the Banner Student Information System as having been placed in a seat in a full-time or part-time credit or non-credit course offered by VCC.

Registration Area

The following areas of the College are responsible for registering students into specific programs:
• Registrars’ Office (RO)
• Continuing Studies (CS)
• International Education (IE)
• School of Instructor Education (SIE)

VCC Policies	Policy Number
Flexible Admissions	302
Grading, Progression and Withdrawal	411
Granting of Credentials	412
Indigenous Education Enrolment	304
Prevention of Harassment, Discrimination, and Bullying	201
Prior Learning Assessment and Recognition	316
Suspension and/or Discontinuance of Programs	414
Tuition and Fees	310
Students with Disabilities	327

VCC Policies

Policy Number

Flexible Admissions

302

Grading, Progression and Withdrawal

411

Granting of Credentials

412

Indigenous Education Enrolment

304

Prevention of Harassment, Discrimination, and Bullying

201

Prior Learning Assessment and Recognition

316

Suspension and/or Discontinuance of Programs

414

Tuition and Fees

310

Students with Disabilities

327

History

Viewing: Registration

Last approved: Fri, 24 Nov 2023 01:35:53 GMT

Last edit: Fri, 24 Nov 2023 01:35:52 GMT

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Category 3: Students