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Viewing: Off-Campus Activity Involving Students

Last approved: Fri, 24 Nov 2023 01:31:18 GMT

Last edit: Fri, 24 Nov 2023 01:31:16 GMT

 

Administrative
Off-Campus Activity Involving Students
415
February 13, 2020
February 13, 2020
September 2005
February 2025
President
Vice President Academic & Applied Research
Operations Council
Safety, Security, Risk and Privacy

Policy

Does this policy have procedures?
Yes

Procedures

References and Resources

 
Term Description
Employee An individual who is currently employed by VCC on a full-time, part-time, permanent, temporary, term, casual or contract basis.
Group Leader A College employee who is responsible for planning and administering an off-campus activity.
Off-campus Activity Any activity involving students in which at least part of the activity occurs off-campus. This includes field trips, field schools, research, student exchanges, conferences, seminars, performances and extra-curricular activities that involve the formal representation of the College by student representatives.
Off-campus Activity Plan A document that provides planning and preparation details related to the activity, and serves as the official record of an off-campus activity. The plan will include the names and contact information for participants and an emergency contact.
Responsible Administrator The President, relevant Vice President, Dean, Director or Manager.
Risk Assessment Guide A document that the Group Leader(s) and Responsible Administrator use to assess and approve the overall level of risk of an off-campus activity.
VCC Policies Policy Number
Academic Integrity 325
International Travel Risk and Security 207
Standards of Employee Conduct & Conflict of Interest 202
Student Non-Academic Conduct 324
Provide links to all supporting documents. These may include links to Appendices, Forms, Guidelines, Handbooks, Standards or other departmental or College resources that support the implementation of this policy and/or procedures.
Are there appendices for this policy?
No
 
Are there associated forms?
Yes
 
Are there supporting internal documents?
Yes
 

Rationale and Additional Information

Does this change require an implementation plan?
No

ADMINISTRATIVE INFORMATION

FOR ADMINISTRATIVE PURPOSES ONLY. DO NOT EDIT. These fields are not required for governance approval.

Category 1: College Operations

 

Category 2: Employees

 
Academic & Instruction

Category 3: Students

 
Safety & Security
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Key: 60