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Viewing: Tuition and Fee Refund

Last approved: Fri, 24 Nov 2023 01:51:53 GMT

Last edit: Fri, 24 Nov 2023 01:51:51 GMT

 

Administrative
Tuition and Fee Refund
311
June 29, 2021
September 28, 2023
January 12, 2021
January 2026
President
Vice President Administration & International Development
Operations Council
Financial Services

Policy

Does this policy have procedures?
Yes

Procedures

References and Resources

 
Term Description
Add/Drop Date The deadline date for students to make changes to their schedule by adding or dropping a course from their timetable. This is typically within the first few days after classes have started.
Administrative Fee A fee charged to cover the cost of processing a transaction.
Apprentice Course A skilled training program that combines short in-class training and on the job training, leading to an Interprovincial Red Seal and B.C. Certificate of Qualifications (C of Q).
Block/Level A grouped cluster or set of courses that a student registers in at one time indicating a level of progression leading to the next academic level as stated in the Program Content Guide. Multiple blocks/levels might be scheduled within one (1) term.
Business Day An official working day as designated by the College; typically Monday to Friday, excluding statutory holidays, holiday closures and unscheduled closures.
Drop Deregistration from a course up to the add/drop deadline for a course. There is no academic record indicating the student was in the course; it is not reflected on a transcript and no grade is assigned.
Fee An amount charged by the College for services provided to students, including but not limited to:
• Students’ Union fees
• BC Federation of Students fee
• College Initiative fees
• Materials fee
• Health and Dental fees
• UPASS fees
• Graduation fee
• Campus Resource Fee
Original Payor Any individual or group, including but not limited to the student, agents for international students or family members, who submit a payment to the College.
Registration Area The areas of the College responsible for registering students:
• Registrar’s Office (RO)
• Continuing Studies (CS)
• International Education (IE)
• School of Instructor Education (SIE)
Sponsor An organization paying tuition and fees on a student’s behalf.
Start Date The first scheduled date of a program or course.
Student For the purposes of this policy, a person who has registered for a program or course at VCC.
Tuition The set fee charged by the College for the provision of a course or program.
Tuition Deposit A fee paid at the time of acceptance or registration, that is applied to the cost of tuition. The fee or some portion of the fee may be non-refundable.
Withdrawal Deregistration from a course after the add/drop period for a course. The course is part of the student’s academic record and appears on a transcript. A final grade may be assigned, contingent upon when the student withdrew.
VCC Policies Policy Number
Grading, Progression and Withdrawal 411
Tuition and Fees 310
Provide links to all supporting documents. These may include links to Appendices, Forms, Guidelines, Handbooks, Standards or other departmental or College resources that support the implementation of this policy and/or procedures.
Are there appendices for this policy?

 
Are there associated forms?
Yes
 
Are there supporting internal documents?
Yes
 

Rationale and Additional Information

Does this change require an implementation plan?
No

ADMINISTRATIVE INFORMATION

FOR ADMINISTRATIVE PURPOSES ONLY. DO NOT EDIT. These fields are not required for governance approval.

Category 1: College Operations

 
Financial Management

Category 2: Employees

 

Category 3: Students

 
Admissions
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