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Viewing: Commercial Card

Last approved: Tue, 12 Dec 2023 18:44:51 GMT

Last edit: Tue, 12 Dec 2023 18:44:50 GMT

 
Edit only fields in Procedures and References
Administrative
Commercial Card
120
November 22, 2023
November 22, 2023
new policy
November 2028
Board of Governors
President
Operations Council
Finance

Policy

Does this policy have procedures?
Yes

Procedures

References and Resources

 
Term Description
Approver The appropriate spending authority duly appointed to authorize expenditures by virtue of the approved operating budget.
Cardholder An employee of the College authorized by a senior administrator to carry a C-Card.
C-Card Administrator A College employee(s) designated by the CFO to administer the C-Card program.
Employee An individual who is currently employed by VCC on a full-time, part-time, permanent, temporary, term, casual or contract basis.
Itemized Receipt A receipt provided by the vendor or supplier which itemizes the goods or services purchased, and indicates the date, the name of a facility, a description of all items, amount of taxes charged and a total. A credit card receipt is not considered an itemized receipt.
Reviewer Appointed by the Cardholder to review and reconcile C-Card expenses.
Spending Authority An individual who has been duly appointed to authorize expenditures by virtue of the approved operating budget.
VCC Policies Policy Number
Expenses and Travel 110
Signing and Spending Authority 114
Procurement 130
Whistleblower 203
Provide links to all supporting documents. These may include links to Appendices, Forms, Guidelines, Handbooks, Standards or other departmental or College resources that support the implementation of this policy and/or procedures.
Are there appendices for this policy?
No
 
Are there associated forms?
Yes
 
Are there supporting internal documents?
Yes
 

Rationale and Additional Information

Does this change require an implementation plan?
No

ADMINISTRATIVE INFORMATION

FOR ADMINISTRATIVE PURPOSES ONLY. DO NOT EDIT. These fields are not required for governance approval.

Category 1: College Operations

 
Financial Management

Category 2: Employees

 

Category 3: Students

 

Show on Website?

Under review?

 
 
Key: 87